NAME AND DOMICILE
1. The name of this Club shall be The International Women’s Club of Helsinki r.y. and its domicile shall be the City of Helsinki. The languages of the Club shall be English and Finnish.
2. The purpose of the Club is to promote contacts between Finnish women and women of foreign nationalities residing in Finland as well as to enable them to acquaint each other with their respective ways of life and cultures.
For these purposes, the Club shall arrange meetings with a programme and visits and excursions to museums, exhibitions, businesses and various institutions. Moreover, different hobby groups shall be formed.
The Club shall be non-political.
3. Membership shall be open to Finnish women and women of foreign nationality resident in Finland, who are interested in internationalism and who are accepted as members by the Executive Board of the Club.
The Executive Board shall make every effort to secure an active membership by maintaining a balance in ages and interests amongst Finnish and foreign members.
The Executive Board will actively oversee balanced member participation (wide cross-section of members activated through our events) in all Club organized activities, activating and attracting member participation from all demographics.
4. The Executive Board shall nominate a Membership Committee (MC) to assist the Executive Board in electing new members to the Club.
Applications shall be submitted to the MC who shall make appropriate recommendations to the Executive Board.
The MC must be unanimous in accepting an application to be put forward to the Executive Board for decision.
The Executive Board shall make the final decision on acceptance for membership by a majority two-thirds secret vote.
The Membership Committee shall consist of three members who are:
- The Membership Secretary of the Club (Chairman)
- The foreign Vice-President of the Club
- A third member nominated by the Executive Board.
5. Announcement of the resignation of a member from the Club shall be made in writing to the Executive Board or to the President, or orally at a Meeting of the Club, to be recorded in the minutes. A member who resigns before the end of a calendar year shall, however, be obligated to pay the full membership dues for that year.
The Executive Board of the Club can expel a member whose membership dues are more than three months overdue, or whose conduct within or outside the Club is such as to be harmful in respect to the purposes of the Club or damaging to its reputation.
A motion for the expulsion of a member shall require approval by two-thirds of the votes cast.
6. The members of the Club shall pay the dues set by the Annual General Meeting. The membership dues shall be paid within a period indicated by the Executive Board.
7. The Executive Board shall consist of a President, who is called the President of the Club, and 6-12 other regular members plus 3-6 alternate members.
The President, the Board members and their alternates shall be elected at the Annual General Meeting for one year at a time. A President can be re-elected consecutively only for two years at a time.
The Executive Board shall elect from amongst its members two Vice Presidents for the Club as well as appoint necessary officials either from amongst its members or outside.
The Executive Board shall be convened by the President, or in the President’s absence, by the Vice President. The President, or the Vice President, and at least half of the members of the Executive Board shall constitute a quorum of the Executive Board.
If a matter is put to a vote, the majority opinion shall prevail. In case of a tie, the President shall have the casting vote, except in an election, which shall be decided by the drawing of lots.
8. The Club’s decision-making authority shall be exercised by a Meeting of the Club. The Annual General Meeting shall be held in May at a date and place decided by the Executive Board.
An Extraordinary Meeting can be called by the Executive Board or by at least one-twentieth of the membership requesting, in writing, that such a Meeting be called for the consideration of a specific matter
NOTICE OF A MEETING
9. Notice of the Annual General Meeting of the Club shall be made to each member at least fourteen days before the date of the meeting. The notice shall state the order of business of the meeting.
AGENDA FOR ANNUAL GENERAL MEETING
10. At the Annual General Meeting of the Club,
1) - the meeting is called to order;
2) - the meeting elects its chairman and secretary;
3) - the scrutineers of the minutes of the AGM are selected;
4) - the annual report, the accounts of the year and the auditors’ report are presented;
5) - the closing of the accounts is confirmed and action is taken on the release of the Executive Board from liability;
6) - the plan of activity for the following year is presented, the membership dues for the following year are decided and the budget for the following year is confirmed;
7) - action is taken on the number of regular and alternate members of the Executive Board;
8) - the President of the Club for the following one-year period is elected;
9) - other regular and alternate members of the Executive Board are elected;
10) - two auditors and two deputy auditors are elected;
11) - other matters mentioned in the notice are considered.
Questions that a member wishes to be considered at the Meeting shall be presented in writing to the Executive Board six weeks prior to the Meeting.
11. The name of the Club shall be signed by the President or the Vice-Presidents, one of them together with another regular member of the Executive Board.
FINANCIAL STATEMENT AND AUDIT OF ACCOUNTS
12. The fiscal year of the Club is April 1 - March 31 and the business year is July 1 - June 30. The accounts shall be submitted for auditing by April 15. The auditors shall give their report to the Executive Board by the end of April.
AMENDMENT OF BY-LAWS
13. Any amendment of these by-laws shall require approval by at least a two-thirds majority of the votes cast at an Ordinary Meeting of the Club. Any proposed amendment to the by-laws and the contents of the proposal shall be mentioned in the notice of the Meeting.
DISSOLUTION OF THE CLUB
14. A motion for the dissolution of the Club shall require the approval of a three-fourths majority of the votes cast at two separate Meetings of the Club with an interval between them of at least two months. In the event of the dissolution of the Club, its assets shall be handed over to be used for promoting the purpose of the Club in a manner decided at a Meeting during which the dissolution is agreed.